Transform your HR operations with Jazalla’s Employee Management Function — an all-in-one solution designed to simplify and centralize employee administration. Effortlessly manage every stage of the employee lifecycle, from recruitment to retirement, through a single intuitive platform.

With Jazalla, HR teams can easily organize employee profiles, define job roles, track employment history, and update personal and professional details in real time. The system ensures accuracy in maintaining workforce data, supports compliance with company policies, and improves overall HR efficiency.

✅ How to access Employee Management

By automating employee data handling and minimizing administrative tasks, Employee Management helps HR departments stay organized, enhance communication, and make informed decisions faster. Follow these steps to get started:

1. Log In: Sign in to your Jazalla account using your credentials on the Jazalla platform.

2. Navigate to HR Management: From the left sidebar menu, click on HRManagement.

3. Select Employee Management: Within the HR management, locate and click on employee Management. This will take you to the dedicated page where all available options are displayed

📋 Exploring Employee Management Listings   

Once inside the Employee Management section, you can browse all employee profiles and manage key HR data from a single, organized view.

• Listing Display: Each employee listing shows essential information, including: 

  • Employee ID – A unique identifier assigned to each employee.

  • Name – The full name of the employee.

  • Department – The department or division the employee belongs to.

  • Designation – The job title or role held by the employee.

  • Nationality – The nationality status (e.g., Saudi or Expat).

  • Last Login – The most recent system login date and time.

• Action Buttons: 

  • View Details: Open the employee’s full profile to review personal, job, and employment details.

  • Edit Record: Update employee information such as department, role, or contact details.

  • Delete Record: Remove inactive or duplicate employee records from the system.

With this listing view, HR administrators can easily monitor workforce data, ensure accuracy, and perform quick actions without navigating away from the page.

📝 How to Onboard Employee (Add Employee)

The Add Employee feature in Jazalla enables HR administrators to easily register new staff members and maintain complete employee profiles in one centralized system. Below is the step-by-step process for adding a new employee:

• Initiating Employee Creation: From the Employee Management listing page, click the + Add Employee button located at the top-right corner of the page.
  You will be redirected to the Add Employee Form where you can enter all personal, professional, and financial details.

• Completing the Employee Form: Fill in the required fields to ensure accurate employee records and compliance with HR standards. 

  1. Personal Detail – Fill out the personal information

     • First Name & Last Name – Enter the employee’s full name.

     • Email & Phone – Provide valid contact information.

     • National ID/Iqama – Enter the employee’s unique identification number.

     • Date of Birth & Nationality – Record birth details and nationality (e.g., Saudi Arabia).

     • Gender & Address – Specify gender and current residential address.

  2. Company Detail – Fill out the organization information

     • Employee ID – Auto-generated unique identifier for each employee.

     • Select Department & Job Title – Assign the department and job title based on the department. (e.g., HR Department->HR Admin).

     • Select Role – Define the system access role (e.g., Procurement Manager).

     • Date of Joining – Enter the official joining date.

     • Work Location – Specify whether the employee works at the office or project site.

  3. Document Upload – Upload required documents.

     • Educational Certificate

     • Resume or CV

  4. Bank Account Detail – Fill out the bank information

     • Account Holder Name, Bank Name, and IBAN Number

     • Branch Location

Once all details are filled, click Save to create the profile or Cancel to return to the listing page. Double-check all mandatory fields (marked with *) before saving. Ensure accurate bank and national ID details to prevent payroll discrepancies.

✅ Highlighting Points:

1. Jazalla allows companies to add employees for maintaining HR records and managing manual HR operations efficiently.

2. Newly added employees have their system login access disabled by default. The Company Owner or authorized staff can enable login access through the Access Management module.

3. During the onboarding process, employees receive an email invitation allowing them to set up their own password securely.

4. Once login access is granted, employees can access their personal panel, where they can manage key functions such as dashboard overview, marketplace, attendance, events, meetings, payslips, leave requests, performance tracking, and other general HR activities.

5. In the future, employees can be easily assigned module access by the Company Owner or Administrator — for example, upgrading access from only Dashboard, Marketplace, and Personal Center to include Procurement Management or other operational modules as required.