The Tenders section on Jazalla empowers companies to seamlessly post and manage tender requests. Businesses can define specific criteria, enabling other companies to respond directly, which streamlines the selection process. This section fosters cross-industry collaboration through detailed listings, featuring clear status indicators (Open, Closed, Qualified, Non Qualified) and an interactive map view for location-based filtering. This guide outlines the key functionalities, including how to access the section, search for tenders, view listings, and respond to opportunities.

✅ How to Access the Tender Section

The Tenders section helps companies manage procurement more effectively by offering tools for tender creation, submission, and post-selection agreements. Follow these steps to get started:

1. Log In: Sign in to your Jazalla account using your credentials on the Jazalla platform.

2. Navigate to Marketplace: From the left sidebar menu, click on Tenders. This section serves as the hub for various business-related features.

3. Select Tender: Within the Marketplace, locate and click on Tenders. This will take you to the dedicated page where all available tender listings are displayed.

📋 Reviewing Listing Tenders

Once on the Tenders page, you can explore available tender opportunities and utilize the following options:

• Search Bar: Enter keywords ( e.g., "manufacturing" or "real estate" ) in the "What are you looking for?" field to find specific businesses.

• Filters Option:

  • Business Activities Filter: Select from options like "Real estate activities" or "Construction" to narrow down by business type.

  • Response Filter: Choose statuses ( e.g., Open, Closed, Qualified, Non Qualified ) to refine your search.

  • Distance: Adjust the proximity filter to view tenders within a specific radius from a location.

  • Status: Filter by tender status ( e.g., Open, Expired ) to focus on active opportunities.
    
    

• Listing Display: Browse the list of tenders, each showing:

  • Tender title and details

  • Posted company and location

  • Deadline ( e.g., 19-06-2025 or Expired )

  • Status indicators ( Open, Closed, Qualified, Non Qualified ) with color coding
    
    

• Featured Listings: Look for highlighted listings marked with a "Featured" ribbon for premium opportunities.

• Action Buttons:

  • Details

  • Manage Post ( for post creator )

  • Response ( Express Interest, Submit Response, Contact )
    
    

• View Options:

  • Switch between grid and list views to customize how tenders are displayed.

  • Use the interactive map to visualize tender locations across regions.

📝 How to Create a Tender

The Tenders section on Jazalla empowers business owners to create and manage tender requests seamlessly. This guide outlines the steps to post a new tender, define specific criteria, and track its progress, ensuring a streamlined procurement process.

Steps to Create a Tender

1. Navigate to Tenders: From the left sidebar menu, click Marketplace, then select Tenders to access the dedicated Tenders page.

2. Initiate Tender Creation: Locate and click the + Add New Tender button, typically found in the top-right corner of the Tenders page, to begin the process. This action opens the tender creation form.

Filling Out the Tender Form

After clicking + Add New Tender, you will be directed to a form where you can provide detailed information. Based on the platform's design and tender management context, the following fields are typically included:

• General Information: This step helps you define the core details of your tender to be published on Jazalla Marketplace. It's the foundation that suppliers use to understand your request.

• Tender Title: Enter a clear and descriptive title ( e.g., "Construction Project - Office Renovation" ).

• Submission Deadline: Set both date and time to ensure clear cut-off for vendor submissions.

• Tender Description: Include product quantity, technical specs, delivery expectations, and warranty.

• Visibility Options: You can show your contact email or phone to allow vendors to ask questions directly if needed.

• Attachment : Upload any reference files like tender submit templates.

• Qualified Sectors: This step allows you to specify the industries or sub-sectors that are eligible to submit bids for your tender. By selecting the relevant sectors, you ensure that only suppliers with verified activity in those areas can participate. You may choose up to two sectors or sub-sectors.

• Each sector represents a specific business domain, such as Retail, ICT, Construction, etc.

• The system uses your selection as a qualification filter for suppliers. 
  In the example shown, the selected sub-sector is: Event & Catering Services (under Food and Beverages)

💡 Tips: Choose sectors that directly match your tender scope. Avoid selecting broad or unrelated sectors, this ensures you only receive bids from qualified and relevant vendors , which improves response quality and evaluation speed.

• Product & Service Information: Choose the type of tender from the options:

• Product Type: For the product clearly mention product classification, product title, QTY, unit, product description ( e.g., valves, drill, hammer etc ).

• Services Type: For the services clearly mention services classification, services title, duration, scope of work ( e.g., construction services etc) 

• You can use Auto Classification Search or Hierarchical Classification Search.

• Each level narrows down the search to reach the correct commodity.

📝 Note: The more specific and detailed your technical or service description, the better and more accurate the supplier’s quotations will be.

• General Instruction: In this step, you can enter any additional requirements or vendor obligations that should be respected while submitting bids. You can attach extra documents to clarify the instructions. Clear instructions reduce misunderstandings and help you get qualified, compliant proposals.

📤 How to Respond to a Tender

The Tenders section on Jazalla allows users to respond to tender listings with two types of responses. Follow these steps to respond effectively:

1. Access the Response Page:

   • Log in to your Jazalla account.

   • From the left sidebar, click Marketplace.

   • Select Tender and browse the listing

   • On the tender page, choose your response type: Express Interest or Submit Proposal.

    

2. Breakdown of Response Types:

   • Express Interest: (Use this if you’re not ready to submit a full proposal but want to show interest)

     • Basic information (e.g., company details).

     • A brief message indicating your interest (e.g., "We are interested in exploring this tender further").

   • Submit Proposal : (Use this to provide a detailed tender proposal.)

     • From/To: Company details (e.g., Sahara Corp LTD to Sahara Corp LTD).

     • Tender Number: Unique identifier (e.g., A0001-TND-8).

     • Shipping Mode: Delivery method (e.g., EXW (Ex Works)).

     • Delivery Start/End Date: Timeline (e.g., 07/11/2025 to 08/01/2025).

     • Product Summary: Items Title, Quantity & Unit, Price/Item, Discount (%), VAT (%)

     • Description: Additional details about the proposal.

3. Submit the Response:

   • Review your proposal for accuracy.

   • Click Submit to send your response or Close to cancel the page.

   • Monitor your inbox or notifications for the reply.

✅ Steps to Manage Tender

The Manage Tender option on Jazalla allows users to oversee their tender-related posts and responses. Here’s a breakdown of its features:

My Posted Tender Response:
The My Posted Tender Response section allows you to efficiently manage all tenders you have created on the platform. From here, you can review the responses submitted by suppliers, track expressions of interest, and evaluate each proposal. If the tender is related to products, you have the option to accept a response and proceed directly with creating an order as a draft. For service tenders, once a response is accepted, you can seamlessly move forward with generating a contract as a draft. This ensures smooth handling of all tenders you post, from response review to final order or contract creation.

Product Tender Response:
The Product Tender Response section provides a complete overview of all responses you have submitted to product-related tenders posted by other companies. Within this section, you can monitor the status of each tender to see whether your submission has been awarded or is still under review. If your response is accepted, you can also track the associated order details, ensuring that you remain updated on the progress and outcome of every product tender you participate in.

Service Tender Response:
The Service Tender Response section focuses on your submissions to service-related tenders posted by other users. Here, you can monitor the progress of each response and check whether your proposal has been awarded. If accepted, you can also review the details of the generated contract, keeping you informed of all updates throughout the process. This section ensures that you maintain full visibility over your service tender activities, from submission to contract finalization.

📝 Note: The entire tender management process is supported by real-time notifications. Both parties are instantly informed when a tender is accepted, an order is created, or a contract is generated. This guarantees full transparency and keeps you up to date with every critical action in the tender lifecycle.