Order Management provides buyers with a centralized solution to create, manage, and track purchase orders and agreements. From the procurement side, it streamlines the entire process by allowing buyers to issue purchase orders electronically, review and accept supplier quotations, and seamlessly award confirmed orders. The system ensures full visibility across the order lifecycle, enabling buyers to monitor progress, manage supplier commitments, and maintain accurate records for compliance and audits.

✅ How to access Order Management in Procurement

By reducing manual work and minimizing errors, Order Management accelerates procurement activities, strengthens supplier collaboration, and supports better decision-making throughout the purchasing process. Follow these steps to get started: 

1. Log In: Sign in to your Jazalla account using your credentials on the Jazalla platform.

2. Navigate to Procurement Management: From the left sidebar menu, click on Procurement Management.

3. Select Order Management: Within the procurement management, locate and click on order Management. This will take you to the dedicated page where all available options are displayed

📝 How to Create Purchase Order (PO)

The Purchase Order feature in Jazalla enables buyers to issue orders directly to suppliers, simplifying procurement across multiple areas. Below is the step-by-step process for creating a manual purchase order:

• Initiating an order: 

  • From the order listing page, click the Create Order button located on the right side of the listing.

  • You will be redirected to the order creation form page.

• Completing the Order Form: Fill in the required details to ensure suppliers have complete information: 

  • Supplier Network & Supplier – Select supplier network (e.g., Corporate network/global network) and then select supplier.

  • Order Date & Delivery Date – Specify the expected order date and delivery date.

  • Purchase Category – Select the relevant purchase category for proper classification. (e.g., Fixed Asset, Purchase Inventory).

  • Delivery Mode – Indicate the preferred delivery method (e.g., EX-Work, Delivery at Place).

  • Warehouse information – Select your warehouse from option.

  • Product Summery – Item title, QTY & unit, Price/item, discount, VAT(%), Amount, Total amount (Auto will calculate).

  • Note – Draft the order note.

  • Payment Mode – Indicate the preferred payment method (e.g., Advance payment).

  • Attachment – Upload supporting files (e.g., drawings, specifications, documents).

Once completed, click Save Order to submit your order or click Draft Order for future edit.

✅ Tips: Please review all information carefully before submitting your order.

📋 Exploring Order Listings   

Once inside the order management, you can browse following tools and features:

• Listing Display: Each order listing shows key details, including:

  • PO ID, PO reference

  • Total Amount

  • Vendor (e.g., Company name)

  • Delivery date and documents

  • Status (e.g., Accepted, Invoiced)

• Action Buttons: 

  • Order Details: View full order specifications and related information.

  • Edit or Send Order: Edit the draft order and send it to the supplier.

  • Invoice Details: View full invoice specifications and related information.